Protection of Privacy Act (POPA)
Mount Royal is committed to the protection of privacy and confidentiality of staff and students. The purpose of data collection is directly related to the need for Mount Royal to administer the institution/student relationship.
The personal information that students provide to Mount Royal University when applying for Mount Royal programs and courses is collected under the authority of the Post-Secondary Learning Act (s.65) and the Protection of Privacy Act (ss. 4(a) & (c)). The information will be used for the purposes of administration. The University may input the collected personal information into automated systems to fulfil the purposes stated above. This may include such activities as generating content, evaluating programs or making institutional recommendations and predictions. Questions regarding the collection of personal information can be directed to the Office of the Registrar at 403.440.3435.
Only a student’s name, whether or not s/he is registered and the credential awarded (i.e., degree, applied degree, diploma, certificate, etc.) are defined as the student’s public record. The public record can be kept confidential by submitting that request in writing to studentrecords@mtroyal.ca. All other information is considered confidential and will be used and disclosed in accordance with privacy legislation.
Mount Royal may also receive personal information from other relevant sources, including, without limitation, secondary schools, other colleges, universities, and other institutions previously attended and third-party services and test score providers where the items collected form a part of the admission process to a Mount Royal program.
Data collected by Mount Royal is used for a variety of purposes, such as those detailed below. Individuals’ information will only be collected, used and disclosed in accordance with privacy legislation.
Academic Administration
Aggregate information (i.e., information that does not identify an individual student) on admission, registration, other activities related to attending courses of instruction, academic standing and graduation will be used for statistical, program evaluation and institutional research purposes by Mount Royal. Aggregate information may also be disclosed to other post-secondary educational institutions as well as the provincial and federal governments for similar purposes. Admission information will form part of the student record, which will be used to record academic standing, administer awards and financial aid, authorize Library access and produce graduation lists.
Administration of Mount Royal Academic Support Services
An individual’s information on admission, registration, academic standing and graduation may be disclosed and used for the routine administration of Mount Royal academic support services including but not restricted to Student Affairs, Career Services, Student Community Standards, Student Learning Services, Access and Inclusion Services, Student Counseling, Iniskim Centre, Academic Advising and Financial Services.
Administration of Mount Royal Non-Academic Support Services
An individual’s information on admission, registration, academic standing and graduation may be disclosed and used for the routine administration of Mount Royal services, including but not restricted to Student Community Standards, the Residence Life Program, Recreation, Security Services, Parking Services and Alumni Relations.
Scholarship and Financial Aid
Personal information submitted on scholarship and bursary applications will be used to determine an individual’s eligibility for an award and for contact purposes. Mount Royal also uses students personal information already collected, including but not limited to grades, to evaluate and nominate students to receive financial awards. Limited personal information is disclosed to the Government of Alberta (Student Aid Alberta) to verify eligibility concerning scholarships and other funding opportunities on behalf of students in accordance with grant funding agreements. In the event an award is given, personal information will be used for taxation purposes.
Marketing and Recruitment
Aggregate information on admission, registration, activities related to attending courses of instruction, academic standing and graduation may be used for promotional or recruitment activities.
Cooperation with Students’ Association (SAMRU)
Mount Royal also collects information on behalf of the Students’ Association of Mount Royal (SAMRU) for the purpose of membership administration, elections and the administration of student benefit plans. Students should contact the SAMRU office for additional information.
UPass Program - Calgary Transit
Information Mount Royal collects is shared with the City of Calgary in accordance with information-sharing agreements to administer the UPass Program on behalf of students in collaboration with Calgary Transit.
Disposal of Information
All documents submitted to support admission become the property of Mount Royal and will not be returned.
Status of Minors
In the absence of specific provincial legislation and consistent with current practice in other post-secondary institutions in Alberta, information pertaining to a minor who is registered at Mount Royal will only be used and disclosed in accordance with privacy legislation.
|
MENU
